As a growing digital agency with a team that frequently travels for client meetings, conferences, and team retreats, we knew early on that managing corporate travel couldn’t rely on spreadsheets and scattered receipts. We needed a smarter, more scalable solution to handle everything from booking flights to tracking expenses—all while giving our team flexibility and control.
Here’s how CESuite Digital handles travel and expenses today, and why we believe every fast-growing business should upgrade their T&E game.
1. All-In-One Booking Platform
We no longer jump between airline, hotel, and rental car websites. Our team uses a single platform that aggregates options for flights, hotels, trains, and cars—making it easy to compare prices and lock in the best deal.
2. Personalized Travel Options
The platform learns our preferences. Whether it's aisle seats, pet-friendly hotels, or late check-ins, the system curates recommendations based on each traveler’s profile. That makes the booking process feel almost concierge-level.
"Approximately 10–20% savings on travel by leveraging negotiated rates, smart booking, and policy controls.
78% of small businesses say automating manual tasks is their top priority when adopting cloud tools.
76% of finance leaders say cost control is their #1 focus in 2025 — making Navan’s real-time visibility and policy enforcement more valuable than ever."
3. Corporate Discounts Without the Negotiating
Thanks to built-in access to corporate rates and negotiated pricing, we often save on bookings without needing to haggle with vendors. Those savings add up when you’ve got a team flying cross-country for a client pitch.
4. Built-In Travel Policies
We’ve set up custom travel policies that keep our budget in check. If someone tries to book outside the policy (like a luxury suite when a standard room would do), the system flags it—but still allows flexibility when it’s truly needed.
5. Real-Time Approvals (When Needed)
Team members can book most of their own travel, but certain expenses—like last-minute international flights—can be routed for quick approval. It keeps things moving without slowing down decision-making.
6. Mobile Access for On-the-Go Booking
Whether our team is in a cab or waiting to board a flight, the mobile app makes it simple to change, cancel, or rebook travel. No more sitting on hold with an airline.
7. Real-Time Notifications and Support
Delays happen—but thanks to real-time updates and 24/7 support, our team stays informed. If a flight gets canceled, we’re immediately prompted with rebooking options right in the app.
8. Automated Expense Tracking
No more piles of receipts. The platform auto-syncs travel bookings with our expense system, which makes end-of-month reconciliation a breeze. We’ve cut down reimbursement times dramatically.
